PRIVACY NOTICE
Last Updated: June 6, 2024
PRIVATECH Consulting is committed to ensuring that your privacy is protected and your personal data is securely maintained. PRIVATECH shall process your personal data in a transparent and lawful way. Any personal data you provide when visiting this website (our “Site”) will only be used in accordance with this Privacy Notice.
This Privacy Notice explains how we collect, process, store, and protect the personal data that you provide to us. Please read this Notice so you can understand our policies regarding the management of your personal data. If you do not agree with this Privacy Notice, your choice is to not use our Site.
Personal Data
At PRIVATECH, “Personal Data” refers to data that could be used alone or in combination with other data, to identify you as an individual.
Purposes for Collection
PRIVATECH collects Personal Data for the following purposes:
To provide you with our newsletter service;
To respond to your requests for information about our privacy solutions and training;
To register you for one of our training programs or seminars;
To inform you of PRIVATECH programs, products or services that may be of interest to you; and
To meet legal and regulatory requirements.
Contact Us Page
Our Site contains a Contact Us page for you to provide your name, email address, phone number, organization, and a message. If you choose to do this, the information is sent directly to our administrative email box which is hosted on a private Microsoft 365 secure email server.
Newsletter Lists
When you enter your email address to opt-in to PrivaTips, our e-newsletter, your email address will be added to one of our Mailchimp lists. PRIVATECH’s Mailchimp account has all relevant email security features enabled. You may unsubscribe from PRIVATECH’s emails at any time through a link in the footer of all messages.
Registering for a Program or Purchasing a Product
When you register for one of our privacy training programs or if you purchase templates on our Site, you will be directed to PayPal to enter your payment details. PayPal uses this information to process payments and resolve any payment related disputes. PayPal only shares with PRIVATECH the information needed to provide you with a receipt, including your name, email address and postal address.
Email and Phone Calls
We collect and use Personal Data that you provide directly to us. This data is collected through email, phone conversations, and throughout our business relationship with you. When you engage with us as a client, we collect business information for contract creation, billing, and corporate communication. PRIVATECH uses standard Microsoft products and a secure, restricted access OneDrive folder to store client files.
Cookies and Tracking
We automatically collect some information about you when you access our Site through the use of Tracking Technologies and Cookies. To make our Site more useful, we collect your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a date/time stamp for your visit. PRIVATECH makes no attempt to link this traffic information in our webserver logs to the individuals visiting our Site.
Anyone can browse our Site with cookies turned off, but if you sign up for one of PRIVATECH’s training sessions or seminars on-line, you must accept cookies. A variable is assigned to you and placed on your computer for programming purposes only. This is a temporary or session cookie that uniquely identifies you and ensures that you have provided us with the information we need to confirm your registration. The cookie is destroyed as soon as you close your browser and is never redirected to any other servers.
PRIVATECH may also use Web beacons, and single pixel gifs, which are small image files that have information about you, such as your IP address, that can be downloaded when you visit our Site. This allows us to understand your online behaviour, and provide you with interest-based advertising. These tools also allow our third-party tracking tools to gather information, such as how long you spend on our webpages, and provide this back to us in an anonymized, aggregate form (i.e. in a manner that prevents us from identifying you personally).
Data Accuracy
PRIVATECH relies exclusively on the information provided by our Site users, and will not seek independent verification of any of the information supplied. Thus, a newsletters subscriber, or someone awaiting or response to a request for information is responsible for letting us know if their email address has changed.
Data Retention
We will only store your Personal Data for as long as necessary and for the purpose for which we have collected your Personal Data. How long we retain your data depends on the type of data and the purpose for which we process it. For example, when you send us a query or request for information, identifiable information about you is only kept long enough for us to provide you with a response. If you have subscribed to PrivaTips, your email address is kept as long as you are a subscriber. Residual information about you may remain in backup files temporarily.
Sharing Your Data
PRIVATECH will not sell or share your personal data with anyone unless we are required to do so by law or you know about it and we have your permission.
Subprocessors
During the normal course of business, we may transfer information to our vendors. We use third-party Software-as-a-Service (SaaS) to help us process Personal Data and communicate, such as Quickbooks and Slack.
Embedded Content from Other Websites
Resources and other content on this Site may include embedded links (e.g. videos, images, articles, etc.). Embedded links and content from other websites behave in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. You are responsible for reading and understanding the privacy policies and notices of these other websites and PRIVATECH is not responsible for your use of these other sites.
Individual Rights
You have the right to access the Personal Data we have about you, and you may request that it be corrected, amended, not processed, or deleted by emailing info@privatech.com with the subject of “Access Request.” We require all our requests to be in writing. We will respond to your access request within a reasonable time, under 30 days. We may require additional information from you to allow us to confirm your identity or find your Personal Data. If you believe that any Personal Data we are holding on you is incorrect, incomplete, or shouldn’t be processed, please contact us as soon as possible, at the contact information below, and we will promptly take the appropriate action.
Complaints
If you have a complaint about how we have handled your Personal Data please let us know. You can email us at info@privatech.com. We take full responsibility for the management and confidentiality of the Personal Data we collect, and take complaints seriously.
Children’s Privacy
PRIVATECH does not market or sell to children. If we learn that we have collected Personal Data from children under 13 (and in certain jurisdictions under the age of 16), we will promptly take steps to delete the information and terminate the child’s account.
California Residents Special Notification
Individuals who are residents of California and have provided their Personal Data to us may request information regarding who we have shared it with. We will tell you if we shared it with any third parties for direct marketing purposes. Such requests must include the reference “Request for California Privacy Information” in the subject line and in the body of the message and must include the email address or mailing address, as applicable, for us to send our response. This request may be made no more than once per calendar year. Requests must be submitted to info@privatech.com
Changes To Our Privacy Notice
It is our policy to post any changes we make to our Privacy Notice on this page. The date this Privacy Notice was last revised is listed at the top of this page.
Contact Us
If you have any questions about this Privacy Notice or complaints about the processing of your Personal Data, please contact:
Privacy Office
PRIVATECH Consulting
7545 Sahara Ave.
Twentynine Palms, CA 92277
info@privatech.com
By providing you with this Privacy Notice, PRIVATECH is pledging its continued commitment to protecting the information we collect. We regularly review our data handling practices to ensure that we are abiding by this Notice.